GUARANTEES: A final guarantee of the attendance of all food is due no later than (3) business days prior to the scheduled function. It is the responsibility of the group representative to provide the guarantee number. Guarantees are not subject to reduction. A three percent (3%) increase will be accommodated with proper notice. If no number is given, the number on the original catering contract will be used as your guarantee. Financial responsibility will be for the guarantee or the actual number served whichever is greater. «name of the events» further agrees to reimburse The ICC Milpitas for any overtime wage charges or other expenses incurred by The ICC Milpitas because of failure to comply with these regulations. All food is to be consumed during said function; no food is to leave the premises.
Menu/Set-up details: Menu selection and set-up details should be arranged 30 days in advance of your event. It is required to confirm all details by returning signed banquet event orders to your contact 14 days before your event(s). Changing room set-up or arrangements on site from previously agreed on banquet event orders will result in minimum room fee of $250.00 per room.
Deposit/Cancellations: See Letter of Agreement for Cancellation Policy for Group Bookings.
Additional Charges For Food Functions: For scheduled meal functions for groups of twenty (20) or less will be charged a $100.00 labor charge per bartender for the first 3 hours. Any hour above the first 3 hours is $100.00 per hour, per bartender. A minimum of one bartender is required per 75-100 persons. The following prices are inclusive of service fee (19%) and sales tax (8.5%): Cake Cutting Fee $3.50 per person, Corkage of 750 ml bottle of Wine $10.00 per bottle, Corkage of Bottle Champagne $10.00 per bottle. Neither Magnum sizes nor any other items are allowed. Prices are subject to change without notice.
Outside Catering of Food: No food or beverage of any kind will be permitted to be brought into The ICC Milpitas by the Client, or any Client’s guests or invitees. Exceptions will be made at the discretion of ICC Milpitas management only in such cases ICC Milpitas waives any liability whatsoever resulting from transport, refrigeration or preparation of said food once it leaves ICC Milpitas premises.
Audiovisual Policy: All A/V requirements should be made through our in-house audiovisual company. Groups selecting to contract outside A/V companies must inform The ICC Sales/Catering Department and will incur a fee. Use of house sound will incur a fee per room. Client will be fully responsible for all equipment and repairs when a private contractor is selected.
Exhibit Charge: Exhibitors requiring draped tables may request them through The ICC Milpitas. If more than ten (10) tables are requested, there will be a $25.00 daily service charge per additional 6’ table. The ICC will provide one 6-foot table, two tablecloths and two chairs for each exhibitor. Special requests or set-up arrangements should be made in advance with the Catering Department. A Exhibit company must be contracted privately by your organization for the handling of exhibitors’ pipe and drape requirements.
Package Handling: There is a service charge for all packages, boxes, cartons, crates and trunk sent to the ICC Milpitas. These prices include receiving, storing, and delivery to the meeting/exhibit area. Fee to be paid by the Client upon receipts of packages.
ICC Milpitas Signage Restrictions: The ICC Milpitas must approve all signs or printed materials utilized by the client prior to distribution. Nothing shall be nailed, screwed or otherwise attached to columns, floors, doors, walls or other parts of the building or furniture.
Service Charge: In compliance with local Facilities, a twenty percent (19%) service charge to be paid to banquet personnel, bartenders and other service personnel will be assessed based on the total amount of function. The service charge is taxable per California State law. Price is subject to change without notice.
Damages: Client agrees to be responsible for any damage done to the premises and damages to and/or loss of equipment, rental or otherwise. Posters or other attachments to the wall surfaces of our meeting rooms are prohibited to preserve the quality of the facilities unless the adhesive is approved by the Catering Office. The ICC Milpitas will not assume any responsibility for damages or loss of any merchandise or articles left in The ICC Milpitas prior to, during or following the function.
Electrical, Locks and Keys: All electrical service locks and key requests must be clearly stated and received by the Catering Department at least two (2) weeks prior to need. Appropriate charges will be assessed.
Photographer, Florist, Music: Should you desire flowers or a photographer for your function, we will be happy to suggest one who is familiar with The ICC layout. Alternately, you are welcome to make arrangements with the florist or photographer of your choice. Should you desire music, you may contract your own musicians. However, please advise them to contact The ICC for instructions on entering the building and/or for electrical and staging requirement. A Grand Piano can be rented for $200.00 tuning is included; the charge will be billed as room rental. Stage curtains, screens, etc. can be provided at an additional charge.
Coat Check: A coat check will be provided at a charge of one hundred dollars ($100.00) for the first four hours. Any additional hours will be charge accordingly. A sign reading “No Tipping” will be provided on request.
Damage or Loss: The ICC Milpitas does not accept any responsibility for the damage or loss of any merchandise or articles left in The ICC Milpitas prior to, during or following your function.
General Liability: The ICC Milpitas reserves the right to inspect and control all functions. Damage to meeting and function space caused by «AccountName» and its conference attendees shall be the responsibility of the company.
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